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Quick Answer: Surat schools running under a trust structure require specialized trust accounting software school solutions to manage fee collection, government compliance, and multi-campus consolidation. TACHY SCHOOL ERP delivers 25+ modules — including face recognition attendance, fee automation, and CBSE/ICSE/State Board report cards — starting at Rs.49/student/year. Schools go live in 3-7 days with free data migration and training, eliminating manual ledger errors and audit risks.
Surat hosts hundreds of trust-run institutions across CBSE, ICSE, and Gujarat State Board affiliations. These schools face unique financial complexities: managing multiple fee heads (tuition, transport, uniform, activity), tracking donor contributions, maintaining FCRA compliance where applicable, and producing audited balance sheets for the Charity Commissioner. Generic accounting tools like Tally or manual spreadsheets cannot handle student-level fee reconciliation, concession workflows, or board-specific report card generation. A purpose-built trust accounting software school platform integrates academics, finance, and operations in one database — eliminating duplicate entry and ensuring every rupee maps to a student, class, and academic year.
Standard school ERPs focus on attendance, timetables, and parent communication. Trust accounting software adds a full double-entry accounting engine: general ledger, trial balance, income-expenditure statements, balance sheets, and fund flow reports — all mapped to trust entities, not just school units. It supports multi-branch consolidation for trusts running 2-5 campuses across Surat (Adajan, Vesu, Katargam, Pal, New City Light). Fee receipts auto-post to the ledger. TDS, GST, and PT returns generate from payroll. Donor receipts carry 80G/12A references. This depth is why Surat's leading trusts — managing 2,000+ students each — have migrated from patchwork systems to unified platforms.
When evaluating vendors, verify these non-negotiables:
| Feature / Module | TACHY SCHOOL ERP | Typical Legacy ERP | Manual / Tally Only |
|---|---|---|---|
| Starting Price | Rs.49/student/year | Rs.150–300/student/year | Staff cost only |
| Go-Live Timeline | 3–7 days | 30–90 days | Immediate (but error-prone) |
| Trust Accounting (GL, Balance Sheet, FCRA) | ✅ 25+ modules included | ❌ Add-on (Rs.50k+/year) | Manual only |
| Face Recognition Attendance | ✅ Included | ❌ Hardware extra | ❌ |
| Fee Automation + UPI/QR | ✅ Included | Partial | ❌ |
| CBSE/ICSE/GSEB Report Cards | ✅ Native formats | Template-based | Manual |
| Transport GPS + Parent App | ✅ Included | Add-on | ❌ |
| HR Payroll (Gujarat PT, TDS, PF) | ✅ Included | Separate software | Manual |
| Free Data Migration | ✅ Yes | ❌ Paid | N/A |
| Free Staff Training | ✅ On-site + virtual | ❌ Paid | N/A |
Pricing based on 2026 published rates for Surat region. Legacy ERP costs vary by vendor and customization.
A typical Surat trust with 3 campuses and 4,500 total students goes live in 5–7 days with TACHY. Day 1: kickoff, chart of accounts design, fee structure import. Day 2: student/staff data migration (free), face device installation. Day 3: fee collection config, UPI/QR setup, transport routes. Day 4: payroll master data, leave policies, Gujarat PT slabs. Day 5: report card templates (CBSE/ICSE/GSEB), exam calendar. Day 6: parent app rollout, staff training (2 sessions per campus). Day 7: go-live support, parallel run sign-off. No weekend work required. Free migration covers 3 years of historical fee ledgers, student records, and staff payroll.
TACHY SCHOOL ERP starts at Rs.49/student/year — all 25+ modules included. No per-module fees. No user licenses. No AMC. A 1,200-student school pays Rs.58,800/year. A 3-campus trust with 4,500 students pays Rs.2,20,500/year. Compare this to legacy vendors charging Rs.150–300/student/year plus extra for transport, biometric, payroll, and report cards. Over 5 years, a 2,000-student trust saves Rs.15–25 lakhs. The fee covers unlimited parent app access, SMS/WhatsApp alerts, cloud hosting, SSL, daily backups, and quarterly feature updates. GST extra at 18%. View all locations for regional pricing.
Gujarat trust schools must file: - Form 10B/10BB audited accounts with Charity Commissioner - FCRA returns (if foreign donations received) - GST returns (if taxable revenue > Rs.20 lakh — transport, canteen, rental income) - TDS returns (salary, contractor, professional fees) - PT returns (monthly, Gujarat slabs) - Annual report for General Body meeting
TACHY auto-generates trial balance, income-expenditure, balance sheet, fund flow, and donor registers mapped to 80G/12A. Report cards follow CBSE (9-point grading), ICSE (percentage + grade), GSEB (percentile) formats. Fee receipts carry GSTIN, trust PAN, and 80G number. Audit trail logs every edit — critical for Commissioner inspections.
Yes. TACHY generates GSEB-compliant mark sheets and cumulative records for Classes 1–12, including percentile conversion, co-scholastic grades, and board-prescribed layouts. CBSE (9-point grading) and ICSE (percentage + grade) formats are also native — no template building required.
Absolutely. A single trust license covers all campuses (e.g., Adajan, Vesu, Katargam) with campus-wise ledgers, fee structures, and staff — consolidated automatically at trust level for Form 10B, balance sheets, and donor reports. No extra cost for multi-campus.
Pricing remains Rs.49/student/year for renewals. No surprise hikes. Annual renewal includes all updates, cloud hosting, backups, support, and training refreshers. Schools only pay for actual student count each year — down or up.
Ready to simplify trust accounting, fee collection, and compliance for your Surat school? Book a free demo & migration audit today.
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Published 2026-10-15 · © 2026 TACHY SCHOOL ERP · School ERP in Surat