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School Management System ERP Documentation for Bhubaneswar Schools: Pricing, Features & Setup

Q: ### What happens after the first year — any price hike or contract lock-in?

**No lock-in.** Renewal is annual at the same Rs.49/student/year (subject to max 5% YoY indexation communicated 90 days prior). You own your data — full SQL/CSV export anytime. If you leave, we help migrate to the next system free of charge. 92% of schools renew because the product delivers, not because they’re trapped. ---

Quick Answer:
TACHY School ERP offers Bhubaneswar schools a complete management platform starting at Rs.49/student/year. It includes 25+ modules like face recognition attendance, fee automation, CBSE/ICSE report cards, transport tracking, and a parent app. Schools go live in 3–7 days with free data migration and training. This school management system ERP documentation covers pricing, feature scope, board compliance, and the exact setup timeline for Odisha institutions.

Why Bhubaneswar Schools Need a Unified ERP Now

Bhubaneswar’s education landscape spans CBSE, ICSE, and BSE Odisha (State Board) schools — each with distinct exam patterns, fee structures, and compliance needs. Running admissions, attendance, fees, exams, transport, and HR on separate tools (or spreadsheets) creates data silos, manual errors, and parent complaints. A unified school management system ERP documentation approach ensures every module talks to the same database: when a student’s fee is paid, the library clears their dues; when attendance drops below 75%, the parent app auto-alerts guardians; when term exams end, report cards generate in the board’s prescribed format. TACHY delivers this integration out of the box, hosted on Indian servers for data sovereignty and speed.

How Much Does a School ERP Cost in Bhubaneswar?

Pricing starts at Rs.49 per student per year — no hidden setup fees, no per-module upsells. For a 1,200-student school, that’s roughly Rs.58,800/year for the full suite: 25+ modules, unlimited users, mobile apps (Android/iOS), and priority support. Compare this to legacy vendors charging Rs.150–300/student/year with extra costs for SMS, transport, or biometric integration. TACHY’s flat rate includes:

Module Category	Key Components	Included at Rs.49?
Academics	Timetable, lesson plans, homework, CBSE/ICSE/State Board report cards, exam scheduler	✅
Attendance	Face recognition, RFID card, mobile app selfie, biometric sync, late/early departure logs	✅
Fees & Finance	Dynamic fee structures, UPI/QR/NEFT collection, auto-receipts, TDS/ledger, scholarship tracking	✅
Transport	Live GPS tracking, route optimization, pickup/drop alerts, driver attendance, fuel logs	✅
HR & Payroll	Staff attendance, leave, salary structures (7th CPC/State), Form 16, PF/ESI compliance	✅
Communication	Parent app (marks, fees, bus, circulars), SMS/WhatsApp gateway, notice board, PTM scheduler	✅
Admissions	Online forms, document upload, lottery/draw, waitlist, ID card generation	✅
Inventory & Library	Book catalog, issue/return, fines, stock indent, asset register	✅

All modules activate on Day 1. No phased rollout required.

What Is the Go-Live Timeline and Migration Process?

3–7 working days from signed agreement to full go-live. Here’s the practical sequence:

Day 1–2: Data Collection — You share student master (CSV/Excel), fee structures, staff list, timetable, bus routes, and previous year’s marks. TACHY’s migration team validates formats.
Day 2–3: Configuration — Boards (CBSE/ICSE/BSE Odisha), fee heads, grading scales, leave policies, and transport routes are mapped. Face recognition models train on uploaded staff/student photos.
Day 3–4: Training — Two live Zoom sessions: one for admin/accounts (fees, reports, payroll), one for teachers (attendance, marks, homework, parent app). Recordings shared for future reference.
Day 4–5: UAT & Pilot — Your team tests fee collection, mark entry, bus tracking, and report card PDF output. Fixes applied in real time.
Day 5–7: Parent Rollout — Parent app links sent via SMS/WhatsApp. Helpdesk active for login queries. Free post-go-live support for 30 days.

No downtime. Your existing software runs parallel until you confirm cutover.

Which Board Formats Does TACHY Support for Report Cards?

Bhubaneswar schools follow three major boards — TACHY handles all natively:

CBSE: Scholastic/Co-scholastic areas, 9-point grading, descriptive indicators, Class 10/12 board registration exports (LOC/RO).
ICSE: Subject groups (I, II, III), internal assessment weightages, project/practical marks, ICSE/ISC board upload formats.
BSE Odisha (State Board): Summative/Formative split, Odia/Hindi/Sanskrit language papers, CHSE +2 formats, state scholarship (Medhabruti, Biju Kanya Ratna) data exports.

Report cards generate as PDF (A4/letter) with school logo, principal signature block, and QR code for verification. Bulk download by class/section in one click. Teachers enter marks once; the system maps to every board’s schema automatically.

Implementation Checklist for Principals & Owners

Before signing, confirm you have:

[ ] Student master data (name, DOB, parent contacts, Aadhaar, caste/category, bank details for refunds)
[ ] Fee structure per class: tuition, transport, lab, annual, development, concession rules
[ ] Staff list with designations, pay scales, PF/UAN, bank accounts
[ ] Timetable (periods, teachers, rooms) for current session
[ ] Bus routes with stops, driver/conductor details, vehicle RC/insurance
[ ] Previous year’s marks/grades for report card history
[ ] School letterhead, logo (PNG/SVG), principal signature image
[ ] GSTIN, PAN, TAN for finance module compliance

Having these ready cuts go-live to 3 days. Missing items add 1 day each.

FAQ

### How is face recognition attendance different from biometric or RFID?

Face recognition requires no hardware purchase — teachers mark class attendance via the mobile app using the front camera (works offline, syncs later). Students can also self-check-in via the parent app kiosk mode at the gate. Biometric/RFID integration is supported if devices already exist, but not required. This reduces capex and hygiene concerns post-COVID.

### Can TACHY handle mid-year admissions and fee proration?

Yes. The admission module creates a student record anytime. Fee engine auto-calculates prorated tuition/transport based on joining date, applies sibling/concession rules, and generates a revised demand note. Parents pay via UPI/QR on the app; receipts and ledger update instantly. No manual spreadsheet math.

### What happens after the first year — any price hike or contract lock-in?

No lock-in. Renewal is annual at the same Rs.49/student/year (subject to max 5% YoY indexation communicated 90 days prior). You own your data — full SQL/CSV export anytime. If you leave, we help migrate to the next system free of charge. 92% of schools renew because the product delivers, not because they’re trapped.

Ready to See It Live for Your School?

Bhubaneswar schools using TACHY include CBSE, ICSE, and BSE Odisha institutions across Khandagiri, Chandrasekharpur, Patia, and Cuttack Road. Book a 20-minute demo tailored to your board and strength — no sales pitch, just the product.

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Explore our school ERP in Bhubaneswar page for local case studies, or view all locations across India.

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