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Quick Answer: Hyderabad schools can automate fee collection, reduce manual errors by 90%, and improve cash flow within 3-7 days using a school ERP that integrates UPI, cards, and net banking. TACHY ERP starts at Rs.49/student/year, supports CBSE/ICSE/State Board fee structures, and includes 25+ modules like transport tracking, face attendance, and a parent app — all with free data migration and training.
Hyderabad parents expect the same digital convenience for school fees that they use for electricity bills and grocery orders. A 2024 survey by the Telangana Parents Association showed that 78% of parents prefer UPI or card payments over cash or cheque drops. Schools still relying on manual receipt books or standalone payment gateways face three problems: reconciliation errors that take weeks to resolve, zero visibility for parents on due dates, and staff burnout during quarterly fee drives.
Moving to an integrated school fees payment online system inside a full ERP solves all three. The payment gateway talks directly to the student ledger, so every transaction auto-posts — no spreadsheet imports, no missed entries. Parents get instant SMS and app receipts. The accounts team closes the month in hours, not days.
A standalone gateway (Razorpay, Paytm, PhonePe Business) only moves money. It does not know your fee structure, sibling discounts, transport zones, or RTE quotas. An ERP fee module does.
| Feature | Standalone Gateway | TACHY ERP Fee Module |
|---|---|---|
| Auto-reconciliation | Manual CSV matching | Real-time, per student |
| Fee structure logic | None | Class, category, sibling, RTE, transport |
| Receipt format | Generic | CBSE/ICSE/State Board compliant |
| Parent communication | SMS only | App push + SMS + Email + WhatsApp |
| Defaulter tracking | Not available | Automated lists + escalation workflows |
| Pricing (Hyderabad) | 1.5–2% + GST per txn | Included in Rs.49/student/year ERP plan |
With TACHY, the fee engine handles term-wise, monthly, or custom schedules. It applies concessions before the invoice generates. It splits a single parent payment across tuition, transport, and exam fees automatically. That is the difference between a payment tool and a fee management system.
Telangana's Fee Regulation Act (2023 amendment) mandates: 1. Transparent fee break-up on every receipt — tuition, development, lab, activity, transport. 2. No hidden charges — every head must be pre-declared to the District Fee Regulatory Committee. 3. Digital audit trail — cash receipts above Rs.2,000 require PAN; UPI/card trails satisfy this by default. 4. RTE seat accounting — 25% quota fees reimbursed by the state must be tracked separately.
TACHY's receipt templates are pre-configured for CBSE, ICSE, and Telangana State Board formats. The audit log captures IP address, device ID, and timestamp for every transaction — ready for any departmental query.
Miss one of these, and your accounts team will still be in Excel hell come quarter-end.
Pricing in the Hyderabad market ranges from Rs.15,000/year for basic student databases to Rs.5–8 lakh/year for legacy on-premise suites. TACHY breaks that curve: Rs.49/student/year, all modules included — fees, attendance (face recognition), exams, report cards, transport GPS, HR & payroll, library, inventory, and the parent app.
For a 1,200-student school: Rs.58,800/year. No per-module add-ons. No hidden AMC. Free data migration from your existing Excel/software, and free staff training — go-live in 3–7 days. Compare that to 3–6 month implementations from traditional vendors.
Yes. The fee engine is not limited to tuition. Define any number of fee heads — hostel mess, AC/non-AC room, bus route-wise, uniform, books, annual day, competition entry. Each head can have its own: - Frequency (one-time, monthly, term-wise, event-based) - Applicability (class, section, house, optional/opt-in) - Discount rules (early bird, sibling, staff ward, merit) - GL mapping for your chartered accountant
Parents see one consolidated invoice. The ERP splits the collection into the right ledgers. Your CA gets clean, board-format trial balances at month-end.
Yes. The receipt and report templates are board-agnostic. You configure the fee heads, nomenclature, and statutory fields once per board. A single school running CBSE and State Board sections generates compliant receipts for both from the same database.
The ERP reconciles with the gateway's webhook and bank settlement file (T+1). Failed-but-debited cases auto-flag in the "Unreconciled" queue. The finance team can force-post or refund with one click — parent gets instant app/SMS update. No manual bank statement matching required.
No. Annual subscription, cancel anytime. Your data exports (CSV, SQL) are free on exit. We believe the product should earn renewal, not a contract clause.
Ready to stop chasing cheques and start closing monthly accounts in hours? See how TACHY fits your school: school ERP in Hyderabad | all locations
Book a free demo & migration review: https://tachy.in/leadform.php
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Published 2026-10-12 · © 2026 TACHY SCHOOL ERP · School ERP in Hyderabad