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Quick Answer: Nairobi schools are migrating to ERP systems to unify fragmented operations — admissions, fee collection, attendance, transport, and academics — into a single platform. TACHY School ERP delivers 25+ modules including face-recognition attendance, automated fee reminders, CBSE/IB report cards, and GPS bus tracking. Pricing starts at Rs.49/student/year with a 3–7 day go-live, free data migration, and training. Indian-curriculum and international schools in Nairobi reduce manual errors, improve parent communication, and gain real-time visibility across branches.
The question why are firms migrating to erp systems applies directly to Nairobi schools managing 500–3,000 students across multiple campuses. Legacy setups — spreadsheets, standalone billing software, WhatsApp groups for circulars, and paper-based attendance — create data silos. Principals waste hours reconciling fee receipts with bank statements. Teachers manually retype marks into report cards. Transport coordinators lack real-time bus locations.
An ERP consolidates these workflows. TACHY’s school ERP in Nairobi connects the front office, classroom, accounts, HR, and parent app in one database. When a parent pays fees via M-Pesa or card, the ledger updates instantly. When a student scans their face at the gate, attendance reflects in the teacher’s dashboard and the parent app simultaneously. This eliminates duplicate entry, reduces errors, and gives leadership a live view of operations.
Nairobi school administrators cite these daily friction points:
TACHY addresses each with dedicated modules: fee automation with 12+ payment gateways (M-Pesa, Pesapal, Stripe), face-recognition attendance with liveness detection, auto-generated report cards mapped to any curriculum, GPS bus tracking with parent ETA alerts, and a parent app with read-receipts for announcements.
| Module Suite | TACHY Pricing (Rs./student/year) | Typical Competitor Range |
|---|---|---|
| Core (Admissions, Attendance, Fees, Academics, Communication) | 49 | 120–350 |
| + Transport (GPS, Routing, Parent Tracking) | +15 | +50–100 |
| + HR & Payroll (Leave, Payslips, Statutory) | +10 | +80–200 |
| + Library, Inventory, Hostel, Alumni | +10 | +60–150 |
| Full Stack (25+ modules) | 84 | 310–800 |
All prices in Indian Rupees. No per-user licences. Unlimited staff/parent logins. Free data migration, training, and 3–7 day go-live included.
Checklist: What’s Included at Rs.49/student/year - ✅ Face-recognition attendance (gate + classroom) - ✅ Fee automation with M-Pesa/Pesapal/Stripe integration - ✅ CBSE/CBC/IB/IGCSE report card generator - ✅ Parent app (iOS/Android) with push notifications - ✅ Admission enquiry → enrolment workflow - ✅ Timetable & substitution management - ✅ Staff leave & payroll (basic) - ✅ Free onboarding, data migration, and training - ✅ 99.9% uptime SLA, India/Kenya support hours
Yes. Nairobi schools often run dual curricula — CBC for local streams, CBSE/ICSE for Indian diaspora, IB/IGCSE for international cohorts. TACHY’s exam engine supports custom grading schemas, co-scholastic areas, and term/yearly weightages per board. Report cards auto-populate from continuous assessment marks.
For statutory compliance, the HR module generates NSSF, NHIF, and PAYE-ready payslips. Fee receipts meet KRA invoice standards. Transport logs satisfy NTSA vehicle tracking requirements. Data resides on AWS Mumbai (or Nairobi on request) with encryption at rest and in transit — aligned with Kenya’s Data Protection Act, 2019.
3–7 days to go-live is achievable because: 1. Day 1: Kickoff call, tenant provisioning, SSO setup (Google/Microsoft). 2. Day 2–3: Data migration — student master, fee structures, staff records, transport routes — via CSV/API from existing tools. 3. Day 3–4: Configuration — fee plans, grading scales, bus stops, leave policies. 4. Day 4–5: Training — 2-hour sessions for admin, accounts, teachers, transport, HR (recorded for later reference). 5. Day 5–6: Parallel run — live fee collection, attendance, and timetable in sandbox. 6. Day 7: Cutover. Parent app links sent via SMS/WhatsApp.
No hardware purchase. Face-recognition runs on any Android tablet (Rs.8,000–12,000) or existing CCTV with RTSP feed. Schools across all locations in Kenya follow the same playbook.
Parent App (10,000+ downloads across Kenya/India): - Real-time attendance alerts (entry/exit with photo) - Fee due reminders with one-tap M-Pesa payment - Homework, circulars, and timetable view - Bus live tracking + 10-min ETA push - Report card download (PDF, digitally signed)
Teacher Dashboard: - Mark attendance via face scan or manual override (30 seconds/class) - Enter marks → auto-calculates grades per board schema - Raise substitution requests; auto-notifies affected classes - View student fee status before issuing transfer certificates
Admin Console: - Fee ageing report → auto-sends WhatsApp reminders at 7/15/30 days overdue - Transport dashboard: bus speed, route deviation, unscheduled stops - Payroll run: generates 200+ payslips in 3 minutes, statutory challans ready - Board-level analytics: admission funnel, fee collection %, attendance trends
TACHY uses any Android tablet (Rs.8,000+) mounted at entry points. The app runs offline-first — scans sync when Wi-Fi returns. Liveness detection prevents photo/video spoofing. No proprietary scanners or servers needed.
Yes. Mid-year migrations are common. We freeze fee/attendance data at cutover, migrate historical records in read-only mode, and run the new system in parallel for 3–5 days. Exam schedules and report cards remain unaffected.
Dedicated Kenya-hour support (8 AM–6 PM EAT) via WhatsApp, email, and phone. Monthly feature webinars. Annual on-site visit included for schools >1,000 students. All plans include unlimited tickets — no tiered support.
Ready to unify your school operations? Book a 20-minute demo tailored to your curriculum and campus count.
👉 Start your free trial or WhatsApp +91 84348 01033 — go-live in 3–7 days with zero data loss.
Published 2026-10-22 · © 2026 TACHY SCHOOL ERP · School ERP in Nairobi