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ERP Data Migration Company: A Complete Guide for Kochi Schools (2026)

Quick Answer:
An erp data migration company helps Kochi schools move legacy student, fee, and staff records into a modern ERP securely and accurately. TACHY ERP completes migration in 3–7 days at no extra cost, supports CBSE/ICSE/State Board formats, and includes 25+ modules — attendance, fees, exams, transport, HR — starting at Rs.49/student/year. Free training and a parent app are included.

Why Kochi Schools Need a Specialized ERP Data Migration Partner

Kochi schools manage complex datasets: multi-board affiliations (CBSE, ICSE, Kerala State Board), bilingual records, transport routes across Ernakulam and islands, and fee structures with term-wise splits. A generic IT vendor often misses board-specific report card logic or fee receipt numbering mandated by the Kerala Education Act. A specialized erp data migration company maps your legacy Excel, Tally, or old ERP data into the new system’s schema — preserving admission numbers, sibling links, and TC history — so day-one operations don’t stall.

What Does a School ERP Data Migration Actually Cover?

Data Category	Typical Source	TACHY ERP Target Module	Validation Checks
Student demographics & admission history	Excel / Old ERP / Paper registers	Student Information System	Duplicate admission numbers, DOB vs class eligibility
Fee ledgers, receipts, concessions	Tally / Custom software / Spreadsheets	Fee Management (auto-reconciliation)	Opening balance match, receipt sequence integrity
Staff records, payroll, leave balances	HRMS / Payroll software / Registers	HR & Payroll	PAN/Aadhaar mapping, leave carry-forward accuracy
Exam marks, co-scholastic grades, report card templates	Excel / Result software	Examination & Report Cards	CBSE/ICSE/State Board grade schema compliance
Transport routes, vehicle details, student pickup points	Google Maps / Manual logs	Transport Tracking	Route optimization, geo-fence accuracy

Migration checklist for principals: - [ ] Audit all data sources (admin office, accounts, exam cell, transport in-charge) - [ ] Confirm board-specific report card formats (CBSE 9-point, ICSE percentage, State Board grades) - [ ] Freeze data cut-off date — no new entries in old system after this - [ ] Assign one staff SPOC per module (fees, exams, HR, transport) - [ ] Schedule 2-hour staff training slots during migration week - [ ] Verify parent app login credentials are generated for all wards

How Long Does ERP Data Migration Take for a Kochi School?

Most Kochi schools with 800–2,500 students go live in 3–7 days with TACHY ERP. The timeline breaks down as:

Day 1–2: Data extraction, cleaning, and schema mapping (handled by TACHY engineers)
Day 3: Test load in staging environment; SPOCs validate 50+ sample records per module
Day 4: Corrections applied; parent app credentials generated; transport geo-fences set
Day 5: Final production load; staff training (2 hours per module group)
Day 6–7: Go-live support — real-time issue resolution via WhatsApp/phone

Larger campuses (3,000+ students) or schools with 5+ legacy systems may need 10–12 days. We never charge extra for migration — it’s included in the annual subscription.

How Much Does a School ERP Cost in Kochi?

TACHY ERP pricing is transparent and volume-based:

Student Strength	Annual Cost (Rs.)	Per Student/Year	Includes
Up to 500	24,500	49	All 25+ modules, migration, training, parent app
501–1,500	65,000	~43	+ Transport tracking, biometric/face attendance
1,501–3,000	1,20,000	~40	+ Custom report cards, multi-branch dashboard
3,000+	Custom quote	<40	Dedicated account manager, API integrations

No hidden fees. No per-module upsells. Annual renewal at same rate unless student count changes >10%. Compare this to legacy vendors charging Rs.150–300/student/year plus migration fees of Rs.50,000–2,00,000.

What Makes TACHY ERP Different for Kochi Schools?

Face recognition attendance & login — works on low-cost tablets; no RFID cards needed
Fee automation — auto-generates Kerala Education Act-compliant receipts, integrates with UPI/QR, sends WhatsApp reminders
Board-ready report cards — CBSE 9-point, ICSE percentage, State Board grades pre-configured; one-click PDF/print
Transport tracking — live bus location for parents, route deviation alerts, student boarding/deboarding logs
HR & payroll — Kerala-specific PF/ESI/PT calculations, Form 16 auto-generation, leave encashment rules
Free data migration & training — included in Rs.49/student/year; no separate SOW or change requests
Go-live in 3–7 days — because we’ve migrated 120+ Kerala schools since 2021

We’re not a generic ERP retrofitted for schools. Every module is built for Indian K-12 workflows — from TC generation to scholarship tracking (KPCR, OEC, Fisheries).

Common Pitfalls to Avoid During ERP Migration

Skipping data audit — “Clean it later” becomes “never cleaned.” Fix duplicates before migration.
Ignoring board format differences — A CBSE report card template won’t work for ICSE. Confirm templates early.
Underestimating staff resistance — Schedule hands-on training during migration week, not after go-live.
No parent communication plan — Send app download links + login credentials 2 days before go-live; host a 15-min Zoom demo.
Choosing price over support — A Rs.30/student ERP with no WhatsApp support will cost more in downtime.

FAQ

### What if our legacy data is in paper registers or scanned PDFs?

TACHY’s team includes data entry operators who digitize paper records at no extra cost for up to 5,000 student records. For larger volumes, we quote a one-time digitization fee (typically Rs.2–3/record) — still far below market rates.

### Can we run the old and new ERP in parallel for a month?

Yes. We recommend a 2-week parallel run for fee and exam modules. TACHY provides read-only access to the old system during this period. No dual data entry — staff use TACHY; finance cross-verifies ledgers.

### Does TACHY ERP support Malayalam in report cards and fee receipts?

Absolutely. All printable documents — report cards, fee receipts, TCs, bonafide certificates — support Malayalam (Unicode) alongside English. Templates are pre-loaded for CBSE, ICSE, and Kerala State Board formats.

Ready to migrate your school data without the chaos?
Book a free migration assessment & demo: https://tachy.in/leadform.php
WhatsApp us directly: +91 84348 01033

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